Filming public committee meetings

We support the principle of transparency and allow filming and recording at our public meetings, as long as it is carried out in a non-disruptive manner. No prior notice is required, however we ask that you let the Chairman know at the beginning of the meeting and that all filming and photography is kept to a minimum.

Members of the public and press are permitted to film or record public meetings, from areas designated to the public. We will ensure that reasonable facilities are made available to the public and press to assist filming or recording.

The use of digital and social media recording tools, for example Twitter, blogging or audio recording is allowed as long as it is carried out in a non-disruptive manner.

What is disruptive behaviour?

This could be any action which disrupts the conduct of meetings or hinders other members of the public from being able to see, hear or film the proceedings. Examples can include:

  • Moving to areas outside the designated areas for the public without the consent of  the Chairman
  • Excessive noise in recording, setting up, or adjusting equipment during the meeting
  • Intrusive lighting and use of flash photography
  • Asking for people to repeat statements for the purposes of recording.

The Chairman of the meeting, or any South Norfolk Council representative as designated by the Chairman, has the ability to stop a meeting and take appropriate action if any person breaches these principles or is considered to be filming or recording in a disruptive manner.

In order to safeguard children, the vulnerable and individuals who do not wish to be filmed, we will ensure that space is provided where individuals cannot be filmed. In addition, we ask that the filming or recording of members of the public is kept to a minimum and filming is focused on those making representations to the meeting.

Any person or organisation choosing to film, record or broadcast any meeting of South Norfolk Council, its Cabinet or committees is responsible for any claims or other liability resulting from them doing so. By choosing to film, record or broadcast proceedings they accept that they are required to indemnify the South Norfolk Council, its members and officers in relation to any such claims or liabilities.

We will display the requirements for filming, recording and broadcasting at our meeting venues and will consider those undertaking these activities to have accepted the terms, regardless of whether they been read.