How we buy goods & services
Summary
This page explains briefly how we buy the goods, works and services we need to deliver services in South Norfolk. See our page on How to become a supplier if you are interested in doing business with us.
Downloads
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Download the Corporate Purchasing & Procurement Arrangements (includes contact details) [PDF, 81 Kb]
Further information
Works contracts
These are usually let by competitive process, and the details vary with the nature and value of the work.
Work valued at up to £100,000
For work valued at less than £20,000, quotations will be sought from a minimum of three companies we believe to be capable of doing it well. The opportunity may be advertised locally but we will often rely on companies who have worked with us previously or otherwise known to us.
For work valued between £20,000 and £100,000 more formal written quotations will be sought, based on a more detailed specification and contract terms. More companies, usually between four and six, are likely to be involved and the opportunity is more likely to be advertised both locally and in the trade press.
Work valued at over £100,000
For work over £100,000, a formal tendering process will be used, with a minimum of five companies invited to submit competitive bids against a detailed specification. Formal contract documents will be used, often industry standard forms appropriate to the work involved.
For work of significantly higher value, currently over £3.5M, tenders will also be advertised in the Official Journal of the European Union (OJEU) as well as locally in accordance with competition legislation.
For all types and values of work, potential contractors will need to provide basic information about their organisation, including audited accounts, details of their Health and Safety record and other information.
Goods and services
We buy a lot of our routine supplies and services through a range of corporate call-off contracts, usually let for a period of a least a year and providing for supplies at agreed prices as and when we need them. These arrangements are reviewed at least annually to ensure that we continue to achieve good value for money.
A list of the current corporate arrangements is available to download, including contact details for the staff responsible for each. If you are interested in bidding for these contracts, please use these details to express your interest.
The same arrangements exist for competitive bidding as described for works contracts. For goods and services, however, a lower limit (currently about £154,000) applies above which opportunities will also be advertised in the OJEU.
Eastern Shires’ Purchasing Organisation (ESPO)
We also buy goods and service through ESPO. This is a consortium of local authorities serving the East of England and the Midlands and which arranges contracts on behalf of its members. If you are interested in supplying us and other councils through them, please contact them directly:
Eastern Shires Purchasing Organisation
Leicester Road
Glenfield
Leicester LE3 8RT
Tel: 0116 265 7878.
Related pages on this website
External links
Eastern Shires’ Purchasing Organisation (ESPO)
ESPO is a local authority purchasing and distribution consortium, formed by the County Councils of Leicestershire, Lincolnshire, Cambridgeshire, Norfolk, Warwickshire, Leicester City Council & Peterborough City Council. This web site includes information on how to become a customer or a supplier.
Contact us
| contact officer/team: | Corporate Procurement Officer |
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| web: | online enquiry form |
| email: | procurement@s-norfolk.gov.uk |
| telephone: | 01508 533665 |
| minicom/textphone: | 01508 533622 |
| address: | South Norfolk Council South Norfolk House Swan Lane Long Stratton Norwich NR15 2XE |
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If you need information in large print, audio cassette, braille, translation (written or verbal) or signed interpretation, let us know when you contact us.
